Team Assistant (Temp/Maternity Cover)

Job Description

About the Role

We are looking for an experienced Team Assistant to provide comprehensive support to the C-suite’s office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Provide team support to the C-suite’s office, including and not limited to:

• Travel Coordination: Plan itineraries and logistics for meetings and travel, ensuring sustainable travel choices; manage visa applications and related documentation.
• Stakeholder Liaison: Working closely with the Chief of Staff and primary Executive Assistant to ensure the C-suite is prepared for all engagements and administrative arrangements.
• Expense Management: Monitor and process expenses and invoices using online systems.
• Diary Management: Assist in managing calendars across multiple time zones to optimize productivity.
• Team Support: Assist primary Executive Assistant, including cover of holiday and sickness.
• General Administration: Handle and manage ad-hoc administrative tasks.

Requirements

• Minimum 5 years of experience as an Executive Assistant or Team Assistant supporting C-Suite executives.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• High level of professionalism and discretion in handling sensitive information.
• Good understanding of various time zones.
• Excellent communication skills; comfortable interacting with senior stakeholders and clients.
• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook; experience with Egencia (or similar travel platforms) Concur and Replicon preferred.
• Ability to support technology-enabled meetings (e.g., Teams, video conferencing).
• High attention to detail and accuracy.
• Flexible and proactive, with the ability to work independently and adapt to changing priorities.
• Requires flexibility to work across time zones while supporting the executive during travel.
• Excellent verbal and written English skills.

Why Join Us

• Work closely with senior leadership in a dynamic, global organization.
• Collaborative and inclusive work environment.
• Competitive compensation and benefits.

Equal Opportunity Statement

We are committed to fair employment practices in accordance with TAFEP guidelines. All qualified applicants will be considered without regard to race, gender, age, religion, or disability.