Executive Assistant

Your Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will act as a trusted partner, ensuring efficient management of schedules, communications, and business priorities while maintaining the highest level of professionalism and confidentiality.

In this role you will play a key role in:

Administrative Support

• Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, and minutes.
• Handle correspondence, emails, phone calls, and other communications on behalf of the executive.

Coordination & Communication

• Serve as the primary point of contact between executives and stakeholders.
• Liaise with internal teams and external partners to ensure smooth communication and execution of tasks.
• Follow up on action items and ensure timely completion of deadlines.

Travel & Event Management

• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Organize and support events, conferences, and meetings.

Document & Data Management

• Prepare reports, presentations, and documents as required.
• Maintain records, files, and confidential information securely.
• Assist in data analysis and tracking key performance indicators.

Operational Support

• Support business operations and strategic initiatives as directed by executives.
• Assist with budgeting, expense tracking, and vendor management.
• Identify and implement process improvements for efficiency.

YOUR PROFILE

• Bachelor’s degree in business administration or a related field.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.

WHAT YOU'LL LOVE ABOUT WORKING HERE

• You can shape your career with us. We offer a range of career paths and internal opportunities within Capgemini group. You will also get personalized career guidance from our leaders.
• You will get comprehensive wellness benefits including health checks, telemedicine, insurance with top-ups, elder care, partner coverage or new parent support via flexible work.
• You will have the opportunity to learn on one of the industry's largest digital learning platforms, with access to 250,000+ courses and numerous certifications.
• We’re committed to ensure that people of all backgrounds feel encouraged and have a sense of belonging at Capgemini. You are valued for who you are, and you can bring your original self to work.
• Every Monday, kick off the week with a musical performance by our in-house band - The Rubber Band. Also get to participate in internal sports events, yoga challenges, or marathons.
• At Capgemini, you can work on cutting-edge projects in tech and engineering with industry leaders or create solutions to overcome societal and environmental challenges.