R&D Operations Specialist

CAPGEMINI ENGINEERING

Capgemini Engineering Portugal is strengthening its operational capabilities to support the growing complexity of Research & Development activities. As part of our Technology and Innovation (T&I), we are expanding our team with a detail-oriented and proactive R&D Operations Specialist.

If you are passionate about process optimization, data quality, and enabling innovation through operational excellence, this is your opportunity to join a dynamic and forward-thinking team.

YOUR MISSION

You will play a key role in enabling the operational excellence of T&I department, supporting the teams behind innovation delivery. This role combines structured thinking with hands-on execution, focusing on improving how we manage, track, and report innovation work.

You will be expected to contribute to the design and continuous improvement of internal processes, ensuring they are efficient, scalable, and well-documented. You will also help develop and maintain tools that support data validation, reporting, and decision-making.

This is a collaborative role, ideal for someone who enjoys optimizing operations and enabling teams to focus on technical delivery.

YOUR ROLE

• Designing, maintaining, and improving operational tools to support reporting, planning, and data validation;
• Ensuring monthly timesheet submissions are aligned with planned allocations (correct hours in correct projects);
• Participating in the Month-End Closing process, applying critical thinking to analyze deviations from forecast (e.g., hours, costs, revenues);
• Managing the procurement process: requesting quotes, liaising with suppliers, tracking ETAs, and updating cost/revenue forecasts accordingly;
• Handle multiple administrative tasks including: i) Follow-up of e-mails and tasks, ii) recording meeting minutes, iii) conducting errands;
• Support administrative workflows, including follow-up communications, digital documentation archiving, and access management for project files and tools;
• Conduct periodic and frequent checklists to update and validate various files and procedures:
• Providing operational support to other key departmental activities, including Payment Requests, Marketing Events, and Audits.

YOUR PROFILE

• Advanced Microsoft Excel skills;
• Strong interest in automation and efficiency, with familiarity in tools such as Power Automate, Power Query, Power Apps and other solutions;
• Proficient in other Microsoft Office Tools: MS Word, MS Teams, MS SharePoint, MS OneNote etc.;
• Professional working proficiency in English, enabling effective communication with international teams and stakeholders;
• Familiarity with Capgemini’s policies, organization, unit, and people is a plus;
• Ability to cope with and handle pressure;
• Capability to work with tight deadlines;
• Keen attention to small details;
• Interest in accounting and quantitative analysis;
• Initiative-taker and explorer of new solutions;
• Strong problem-solving skills;
• Excellent networking abilities;
• Adherence to processes and checklists are essential traits for this role.

WHAT YOU’LL LOVE ABOUT WORKING HERE

• Join an innovation-driven team with real impact on strategic projects;
• A chance to lead pioneering research in a globally recognized engineering powerhouse;
• Collaborative and inclusive work environment;
• Continuous learning and development through Capgemini’s global innovation ecosystem;
• Access valuable training and certifications in cutting-edge technologies;
• Competitive compensation and benefits package;
• Flexibility to work in hybrid mode;
• Health and life insurance;
• Referral program with bonuses for talent recommendations;
• Great office locations.

Shape the future of secure communications. Lead innovation. Make impact.

• Apply now and help us turn bold ideas into scalable innovation.