Senior Executive Assistant

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

YOUR ROLE

An Executive Assistant with extensive experience and deep understanding of internal policies and procedures. Acts with sound judgment and discretion while performing complex administrative and project management duties on behalf of Executive Management, VPs, Directors, and Senior Management. Serves as a key liaison between leadership, internal teams, clients, and vendors. Recognized as a coach and internal trainer for new Executive Assistants, contributing to team development and operational excellence. 

YOUR TASKS

• Calendar Management: Extensive scheduling and coordination of meetings across time zones.
• Travel Arrangements: Organizing complex travel itineraries, accommodations, and logistics.
• Project Support: Managing project logistics including resources, pricing, documentation, and status tracking.
• Inbox Management: Prioritizing and handling correspondence on behalf of executives.
• Documentation Flow: Ensuring timely and accurate flow of documentation.
• Report Preparation: Creating and maintaining various reports and summaries.
• Procurement Support: Assisting with purchasing processes and vendor coordination.
• Research & Market Intelligence: Conducting in-depth research to support strategic decisions.
• Presentation Creation: Designing professional PowerPoint presentations for internal and external use.
• Event Management: Planning and coordinating webinars, trainings, and corporate events.
• Communication Support: Drafting announcements and designing internal communications.

YOUR PROFILE

• Proven experience in executive-level support with a strong grasp of corporate policies and decision-making frameworks.
• Excellent interpersonal and communication skills, enabling effective collaboration across all organizational levels.
• Demonstrated ability to manage multiple priorities and deliver high-quality outcomes under pressure.
• Trusted partner to senior leadership, capable of handling sensitive information with discretion.
• Recognized mentor and trainer, contributing to the onboarding and development of new team members.
• Highly organized, proactive, and solutions-oriented with a track record of successful project execution.
• English level B2 or higher.

WHAT YOU’LL LOVE ABOUT WORKING HERE

• Practical benefits: private medical care with Medicover with additional packages (e.g., dental, senior care, oncology) available on preferential terms, life insurance and 40+ options on our NAIS benefit platform, including Netflix, Spotify or Multisport.
• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home thanks to HO package (including laptop, monitor, and chair). Ask your recruiter about the details.
• Early support thanks to Buddy Programs: learn in the flow of work alongside our experts who collaborate on top-tier solutions for global enterprises, including 145 Fortune 500 companies.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, Pluralsight, TED Talks, Coursera and Udemy Business materials and trainings.

GET TO KNOW US

Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued.

Do you want to get to know us better? Check our Instagram — @capgeminipl or visit our Facebook profile — Capgemini Polska. You can also find us on TikTok! — @capgeminipl.

ABOUT CAPGEMINI

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members globally in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms.