PMO Specialist

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your Role

We're looking for a motivated and organized PMO Specialist to join our team. In this role, you'll work alongside Senior Project Managers on large-scale client engagements, while also taking ownership of smaller projects independently. You'll be the engine that keeps projects running smoothly, tracking progress, managing documentation, and ensuring nothing falls through the cracks.

Your Tasks

• Supporting end-to-end project coordination and PMO activities, including project planning, risk register management, and tracking follow-ups to ensure timely delivery.
• Preparing high-quality project materials such as reports, presentations, meeting minutes, and summaries for both internal teams and external client stakeholders.
• Collaborating closely with Senior Project Managers on large, complex client engagements, providing hands-on support and contributing actively to project success.
• Taking independent ownership of smaller projects, managing timelines, stakeholders, and deliverables from initiation through to completion.
• Maintaining and managing project documentation workflows, ensuring version control, archiving, and accessibility across the project team.
• Acting as a reliable point of contact for stakeholders, facilitating communication between internal teams and global clients in a professional and proactive manner.
• Monitoring and updating risk and issue registers, identifying potential blockers early and escalating where appropriate.
• Supporting a dynamic, fast-paced working environment where analytical thinking and creative problem-solving are used daily to navigate challenges.

Your Profile

• Experience in project management, whether leading a small project or participating in a larger programme, you understand the basics of planning, milestones, and stakeholder coordination.
• Excellent written and verbal communication skills in English (at least C1 level), you're confident preparing client-facing materials and engaging with international stakeholders.
• Proficiency in MS Office tools (Excel, PowerPoint, Outlook), you're comfortable working with data, building presentations, and managing your workflow digitally.
• Strong analytical and problem-solving skills, you can look at a complex situation, identify what matters, and propose practical solutions.
• Self-motivated and well-organised, you manage your own workload effectively and thrive in an environment where priorities can shift.
• A collaborative mindset and strong interpersonal skills, you enjoy working as part of a team and building relationships with people across different functions and cultures.

Nice to have:

• Experience working in an international business environment
• Familiarity with Power BI or Microsoft Flow
• A certification in project management such as PMP or PRINCE2

What You'll love about working here

• Well-being culture: medical care with Medicover, private life insurance, and Sports card. But we went one step further by creating our own Capgemini Helpline offering therapeutical support if needed and the educational podcast "Let's talk about wellbeing" which you can listen to on Spotify.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, TED Talks and Udemy Business materials and trainings.
• Continuous feedback and ongoing performance discussions thanks to our performance management tool GetSuccess supported by a transparent performance management policy.
• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home, thanks to home office package (including laptop, monitor, and chair). Ask your recruiter about the details.

Get to know us

Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued.

Do you want to get to know us better? Check our Instagram — @capgeminipl or visit our Facebook profile — Capgemini Polska. You can also find us on YouTube. 

About Capgemini

Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organizations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of over 420,000 team members in more than 50 countries. We deliver end-to-end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations.