Executive Support

Job Description

An administrative coordinator is responsible for administrative and basic project management related duties while understanding the business context and environment of superiors. The Administrative Assistant (Virtual Assistant) provides comprehensive and high-level administrative support to executives, ensuring seamless coordination of daily operations. This role requires strong organizational capabilities, meticulous attention to detail, and the ability to proactively manage tasks in a dynamic and fast-paced environment.

Responsibilities & Qualifications

Responsibilities:

• Manage and maintain complex executive calendars, including scheduling, prioritization, and conflict resolution.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation logistics.
• Prepare, review, and reconcile expense reports with accuracy and compliance.
• Coordinate meetings and events, including room reservations, executive coordination, and catering arrangements.
• Develop and format PowerPoint presentations and support document preparation.
• Transcribe meeting notes, distribute follow-ups, and maintain organized records.
• Perform procurement and purchasing tasks as needed.
• Prepare basic Excel reports and maintain relevant documentation.
• Serve as a liaison between executives and internal or external stakeholders in a professional manner.
• Execute ad-hoc administrative tasks and special projects as assigned.

Qualifications:

• Graduate with minimum 1-2 years of experience as an administrative support resource
• Understanding of office administration
• Fluent English communication skills (Oral, Written & Presentation)
• Exceptional time management and prioritization skills.
• Strong attention to detail, accuracy, and accountability.