Executive Assistant

Your profile

• Fluency in English – minimum B2 level (oral, written, and presentation skills);
• Excellent communication and interpersonal skills, able to interact professionally at all organizational levels;
• Strong initiative and ability to operate with minimal supervision and customer-service-oriented mindset;
• Demonstrated ability to handle confidential information and exercise sound judgment;
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and experience coordinating projects or supporting senior management;
• Professional demeanor and ability to build trust across teams and high attention to detail and accuracy.

Your role

• Manage complex calendars and daily scheduling for executives and join meetings/calls, take accurate minutes, and ensure timely distribution and follow-up on action items;
• Prepare PowerPoint presentations, project summaries, and financial or operational reports as requested and handle confidential information with discretion, sound judgment, and professionalism;
• Arrange end-to-end travel logistics including documentation, approvals, flights, accommodation, and transportation and process expense claims and manage credit card reconciliations for superiors;
• Support various executive-led projects by managing project logistics, documentation, descriptions, quotes, timelines, and status updates;
• Coordinate with Financial Controllers during month-end to ensure accuracy and quality of submitted information and follow up on timesheet discrepancies, missing entries, or late submissions;
• Maintain internal databases and support reporting activities (utilization, forecasting, resourcing, etc.) also to ensure adherence to internal policies (travel, expenses, recruitment, etc.) and follow up on compliance.

What you'll love about working here

• Flexible and dynamic work environment involving teams spread across different global locations;
• Communities with shared interests and identities, all working together to advance diversity, equity and inclusion within the workplace and society;
• Do you want to learn more? You will have access to various training programs and platforms (e.g.: content provided by Pluralsight, Harvard and Coursera);
• Attractive benefits package (meal tickets, medical services, Benefit online, Employee Share Option Plan).

Capgemini Romania is an equal opportunity employer. We promote equality and dignity in all aspects of recruitment and employment, and all offers of employment and promotions are made on the basis of performance, competence and ability.

About Capgemini

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2024 global revenues of €22.1 billion.

Get the future you want | www.capgemini.com

Apply now!